MS Office Conversion Preferences

The MS Office Conversion Preferences section contains all of the settings for Xodo PDF Studio when converting Word and Excel documents to PDF and PDF to Word documents.

To open the MS Office Conversion Preferences dialog:

    1. Go to File Tab > Preferences
    2. Select Conversion MS Office from the panel on the left of the preferences dialog to view or modify these preferences.

 

Settings

Office Conversion Engine

Select the core conversion engine to use when converting MS Office to PDF. 

New Engine - will use the new more powerful and accurate Apryse conversion software

Legacy - uses the now previous Qoppa conversion software

Word to PDF

The Font Embedding settings allow you to set whether fonts are embedded or not when converting word documents (.doc or .docx) to PDFs. It also allows you to set a fallback font to be used when the font does not exist on the system.

Note: By default Xodo PDF Studio will use the DroidSansFallbackFull.ttf font that has been packaged with the installer as a fallback font.

Do not embed fonts - fonts will not be embedded in the document when converted. Instead fonts will be referenced by name within the document and it will be up to the PDF viewer to find the font on the system to be displayed when viewing the document.

Embed fonts - fonts will be embedded into the PDF document when converted.

When embedding fails - Determines what Xodo PDF Studio will do if the font named in the Word document does not exist on the system.

  • Throw error: if the font is not found on the system the document conversion will fail and display an error message in Xodo PDF Studio.
  • Use Xodo PDF Studio fallback font: Will attempt to find the characters using the fallback font packaged with Xodo PDF Studio
  • Use selected fallback font: will attempt to find the characters within the fallback font set below.

Note: When converting a word document Xodo PDF Studio will first look for the font on the system, then will attempt to find the characters within the fallback font set. If no characters are found within either the system or fallback font the entire document will fail conversion. It's important that, when selecting a fallback, a font is chosen with as many characters as possible to avoid conversion failures.

Fallback font - The full path to the font file (.ttf) to use. Click on the "Browse..." button to open a file chooser and navigate to the font file (.ttf) you wish to use .

Max missing characters: Set the maximum number of unique unsupported characters allowed when falling back to the fallback font.Setting this option allows some control over whether conversion should succeed or not when the Fallback Font does not provide complete glyph support for characters it will be used to render.

Create bookmarks from headings - This option will create bookmarks using the Word heading styles (Header 1, Header 2, etc...)

Image DPI Resolution - Images with resolution greater than the selected resolution will be converted down. DPI below 150 is not recommended as this could severely degrade images.  Typical resolutions are 150 and 300.  Going above 600 DPI can potentially cause memory issues.

 

Excel to PDF

Add a Bookmark for each sheet - Creates a bookmark in the PDF for each sheet in the workbook

Scaling - Determines how the spreadsheet will be broken up into pages when converting to PDF. Xodo PDF Studio will use page size and margin settings set within the Excel document when creating the PDF document.

  • Fit to Page: shrinks the entire worksheet so that it all fits on a single page
  • Fit to Width: shrinks the worksheet so that all columns fit on a single page. Rows will continue onto additional pages as needed
  • Actual Size: no scaling, when the data does not fit on one page it will be broken up into pages using the Page Order set within the Excel file.

Max page count - Extremely large worksheets may take a very long time or run out of memory during conversion. This sets the max number of pages to attempt when converting a worksheet. The default setting is 2,000 pages.

Do not embed fonts - fonts will not be embedded in the document when converted. Instead fonts will be referenced by name within the document and it will be up to the PDF viewer to find the font on the system to be displayed when viewing the document.

Embed fonts - fonts will be embedded into the PDF document when converted.

Note: By default Xodo PDF Studio will use the DroidSansFallbackFull.ttf font that has been packaged with the installer as a fallback font.

When embedding fails - Determines what Xodo PDF Studio will do if the font named in the Excel document does not exist on the system.

  • Throw error: if the font is not found on the system the document conversion will fail and display an error message in Xodo PDF Studio.
  • Use Xodo PDF Studio fallback font: Will attempt to find the characters using the fallback font packaged with Xodo PDF Studio
  • Use selected fallback font: will attempt to find the characters within the fallback font set below.

Note: When converting a word document Xodo PDF Studio will first look for the font on the system, then will attempt to find the characters within the fallback font set. If no characters are found within either the system or fallback font the entire document will fail conversion. It's important that, when selecting a fallback, a font is chosen with as many characters as possible to avoid conversion failures.

Fallback font - The full path to the font file (.ttf) to use. Click on the "Browse..." button to open a file chooser and navigate to the font file (.ttf) you wish to use .

Max missing characters: Set the maximum number of unique unsupported characters allowed when falling back to the fallback font.Setting this option allows some control over whether conversion should succeed or not when the Fallback Font does not provide complete glyph support for characters it will be used to render.

 

PowerPoint to PDF

Do not embed fonts - fonts will not be embedded in the document when converted. Instead fonts will be referenced by name within the document and it will be up to the PDF viewer to find the font on the system to be displayed when viewing the document.

Embed fonts - fonts will be embedded into the PDF document when converted.

When embedding fails - Determines what Xodo PDF Studio will do if the font named in the PowerPoint document does not exist on the system.

  • Throw error: if the font is not found on the system the document conversion will fail and display an error message in Xodo PDF Studio.
  • Use Xodo PDF Studio fallback font: Will attempt to find the characters using the fallback font packaged with Xodo PDF Studio
  • Use selected fallback font: will attempt to find the characters within the fallback font set below.

Note: When converting a word document Xodo PDF Studio will first look for the font on the system, then will attempt to find the characters within the fallback font set. If no characters are found within either the system or fallback font the entire document will fail conversion. It's important that, when selecting a fallback, a font is chosen with as many characters as possible to avoid conversion failures.

Fallback font - The full path to the font file (.ttf) to use. Click on the "Browse..." button to open a file chooser and navigate to the font file (.ttf) you wish to use .

Max missing characters: Set the maximum number of unique unsupported characters allowed when falling back to the fallback font.Setting this option allows some control over whether conversion should succeed or not when the Fallback Font does not provide complete glyph support for characters it will be used to render.