Replace Text Markup

The Replace Text tool allows you to mark text for deletion and to replace it with something else using a single annotation.


Creating a Replace Text Markup

  1. Select the Replace Text tool by clicking the on the toolbar or using the shortcut key Ctrl + Alt + Z (⌘ + Alt + Z on Mac)
  2. Click and drag the mouse over the text that you wish to markup
    • For rectangular text selection, hold down Ctrl (⌘ for macOS) while dragging the mouse.  The cursor will change to to indicate that a different selection mode is active.
  3. To finish, release the mouse and all text within the selected area will be impacted
  4. In the properties dialog, select the color of the annotation and add a comment in the content area then click on the Save button.

Annotation Properties

To access the Replace Text properties go to the Properties Tab on the toolbar or right click (Mac: Ctrl + Click) on the annotation and choose Properties in the mouse menu or click on the edit button on the Mini Toolbar. The Replace Text Markup contains the following property settings.


Markup Type - Allows you to change the type of text markup on the selected text

Transparency - Sets the transparency of the text markup

Color - Allows you to set the color of the text markup

Note / Comment - A note can be added to text markups that will be displayed when hovered over by the mouse

Save as default - When checked this will make the selected appearance settings the default for any new Replace Text markups going forward

Locked - When checked prevents the following on the annotation: being moved or resized, editing appearance properties, & deleting the annotation.


Author - Allows you to edit the author

Subject - Allows you to edit the subject

Layer - Only available when the document contains layers. Sets the layer that the annotation belongs to. For more information see Assigning Comments to Layers

Status History

This tab will display and changes to the review status of the annotation including Author, Status, and Timestamp. For more details see Setting Status or Check Marks on Annotations